Strategic Tips for Planning Your Next Tasting

January 30, 2018

Christy Lamagna

When Christy joined the meetings industry 27 years ago, event planning was a concept more than a recognized profession. In the ensuing two and a half decades, she has proudly participated in its evolution. In 2001 she founded Strategic Meetings & Events, which produces mid to large scale corporate events worldwide. Christy is a nationally recognized, award-winning strategic planner and entrepreneur, has a private coaching practice and has taught strategic planning at the college level for the last ten years. Read all of Christy's "Get Strategic" blog posts for CEN here

People’s palates continue to become increasingly sophisticated and discerning. There are more of us snapping photos of food, enjoying pop-up restaurants and cooking gourmet meals at home (with or without the benefit of the ingredients delivered direct to their door) than ever before. The term ‘foodie,’ which was once reserved for food snobs and the elite, is now a self-proclaimed adjective many of us wear proudly. If you’re new to the world of event food, read on for some helpful strategic tips for planning your next tasting.

Food Tasting – An Essential Part of Preplanning

The change in our relationship to food has been shaped in part by an increased number of people with food sensitivities and/or allergies, a heightened awareness of how food is grown, how animals are raised before coming to market and consciousness about the choices we make and how they affect the planet.

Throw all those factors into a pot, mix well and then multiply by ten, one hundred or one thousand and that’s the number of hungry attendees you are striving to please at your next event. That’s why strategic planners know that food tastings are an essential component of preplanning. What was once a fun (but important) outing to sample a lot of delicious food in the middle of a workday has become a more involved and serious process.

Strategic planners remember that everything event-related must be both goal oriented and designed with the audience in mind. That means choosing plated meals for formal events, family style service for a networking or more social feel, buffets to allow for a flow, etc. Strategists also know that the menu isn’t about their individual preferences, but that of the audience. So, if you are a light eater planning for an audience of hearty and hungry men, think substantial foods. Or, if you love chocolate you still need to consider a citrus flavored sorbet or a warm pie for the perfect ending to the meal.

For those of you who aren’t doing tastings at all, keep reading. Hopefully you’ll be persuaded to add them to your SOPs. If you are scheduling tastings but haven’t upped your game to the level of a strategic planner, here are a few strategic tips for planning your next tasting:

  1. Remember all those photos people take of food? Your audience is now looking at their plates with a practiced eye. Food presentation is noticed and there is an expectation of creativity. Make sure what you are serving is colorful, three dimensional and carefully plated. A slab of prime rib au jus with a lump of mashed potatoes isn’t going to cut it.
  2. At what temperature is the food best enjoyed? Is your program predictable enough that the food you’re choosing can be served at its ideal temperature? If you have erratic content, then filet mignon or other temperature sensitive food may not be the right choice.
  3. What is the chef creating for vegans and vegetarians? What menu options are gluten free? Make sure you are tasting those items as well. What was once the exception is becoming the norm, and everyone deserves the same dining experience. Make sure guests with particular food needs or requests are getting the same attention.
  4. Conduct your tasting on a prototype of the table you’ll be using. That means the linens, plates, and centerpieces should be there. The table should be set for the anticipated number of guests per table and with the chairs you’ll be using. This is the moment you realize the colors clash, the florals are too strongly scented, the napkins don’t do their job well enough, the centerpiece is too high for comfortable conversation or the table is too crowded to cut the meat.
  5. Think about not just what you are eating but how easy or difficult it is to eat it in the time being allotted. If you spent two hours doing a tasting for a meal that you are giving attendees 30 minutes to eat, you need to rethink your plan.

Food is an integral component of most onsite experiences. Make sure that your tasting factors in the many components of dining so you can deliver beyond expectations.

Want 10 more strategic tips for planning your next tasting? Go HERE.

Submitted by Lucy Smith (not verified) on Mon, 02/05/2018 - 02:47

Hey Christy, thanks for this amazing information. I am an event manager for last 7 years and I have heard about it every now and then. But didn't know that food tasting is this much important in event planning.
Most of the people will forget anything, the decorations, theme, arrangements, etc. But one thing that they will never forget is the food.

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