How to Build An Effective Production Team for Your Virtual Event

November 27, 2021

When planning a virtual event, visualizing and setting up a virtual stage is quite a herculean task. The stage needs to be intuitive to interact with and needs to inspire engagement. You want to see your audience interact with your content, with other attendees, and build meaningful relationships.

You can’t do it alone. You need an all-star team with a range of skills to consider. How should you structure the team? Which are the key responsibilities to hire for? Let’s take a look!


This is the person who manages the A to Z of your event production. They have a clearly outlined schedule with them and they make sure everyone is at the right place at the right time.

Technical Event Manager

A technical event manager is someone who is hands-on with the computer/laptop. They work with the broadcasting software that allows you to present live and switch between different streams and camera angles. 

Camera Operator

This is the person who will be at the camera and if anything changes will make adjustments in real-time ensuring you don’t lose the stream. They’re also the ones checking if the batteries are charged and if all related equipment is working properly. 

Audio Engineer

An audio engineer plays a critical role in relaying the audio from your studio to the live audience. This is a key role as poor quality sound makes audience engagement challenging. 


Teleprompter Operator

The teleprompter operator transcribes scripts or recordings onto special screens that are used to prompt presenters to remember what they are to say.


A grip is responsible for setting up all the lighting and camera equipment at the studio and is in charge of all the mechanical fittings involved.

Hair & Makeup Artist

Your event may be a pre-recorded or a live virtual event. Either way, you want to make sure that your presenters look and feel good. With a hair and makeup artist, you’ll have this covered. 

Live Support

Setting up a virtual stage is one thing but ensuring that it runs smoothly, and any issues are resolved, is quite another. You need someone to support you and fight fires in real-time!

Did you like the team we tried to assemble? Do you want to explore a virtual event platform that your A-team will love working with? Hubilo’s full-time support team ensures every event executes perfectly every time. Experience a personalized demo here.

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